Who We Are
Apex Legal Admin Solutions SA provides specialised outsourced administrative and drafting support to conveyancers and notaries who require reliable operational capacity without appointing permanent staff.
We operate in Gauteng and the Western Cape, supporting small to mid-sized conveyancing practices with high-volume workloads and limited internal administrative capacity.
Our role is strictly administrative. We work only on instruction and under the authority of the appointing practitioner—we do not practise law, give legal opinions, or represent ourselves as attorneys.
Our Commitment
All legal correspondence and documentation prepared by Apex is issued only under the attorney's authority. You retain full professional control while we handle the administrative burden.
What We Provide
Drafting & Administrative Preparation
- Conveyancing correspondence
- Notarial documents
- Requests for guarantees
- Rates clearance correspondence
- Deeds Office queries
- All documents as marked drafts for review
Transfer File Administration
- File opening & checklists
- Document verification
- Status reporting & diary management
- Follow-ups (municipalities, attorneys, banks)
- Rates clearance management
- Deeds Office preparation
Operational & Compliance Support
- Workflow setup & optimisation
- File tracking systems
- SOP development
- FICA document collection
- File compliance audits
- POPIA administrative preparation
Additional Services
Sectional Title Support: Body corporate documentation, conduct rules, levy clearance certificates
Deceased Estate Administration: On instruction from attorneys or directly for members of the public
Ideal Client Profile
Practice Size
Small to mid-sized conveyancing firms with 1–3 conveyancers
Workload Profile
High-volume transfer workloads with limited internal capacity
Geographic Focus
Firms operating in Gauteng and Cape Town with complex municipal processes
Business Priorities
Scale capacity without permanent staff costs or HR overhead
Commercial Advantage
Engaging Apex allows your firm to scale capacity without the costs and risks of permanent employment.
- No salary costs
- No leave or sick leave liability
- No training time investment
- No HR administration overhead
- Pay-per-file flexibility
- Scale during busy periods with ease
- No long-term commitment
Flexible Engagement Model
Our services are offered on a pay-per-file basis, allowing you to scale with demand. During busy periods, increase your support. During quiet periods, reduce costs. It's that simple.
Our Professional Boundaries
To ensure compliance and professional integrity, Apex does not:
Issue correspondence on attorney letterheads
Sign documents on behalf of attorneys
Give legal opinions
Communicate as "the attorney"
Operational Coverage
Gauteng
Full operational support with deep understanding of local municipal processes
Western Cape
Specialist support for Cape Town conveyancing and complex property matters
Ready to Scale Your Capacity?
We'd welcome the opportunity to discuss how Apex can support your practice and relieve administrative pressure while you retain full professional control.
Get in Touch